Do you really want to send that email?


Saturday, April 26th, 2008
Image by via Flickr

Don’t write bad emails.

Here are some examples of emails I received:

“Hi,

I read your web site. I want to know what class you teach. I also want hear from you answer to questions:

How much your classes cost

I work in South San Francisco and you to come at noon to my office

I want sessions on Saturday or Sunday afternoon

I have to buy a book or CDs or is includeded materials in price

Call tomorrow at 1 or 2pm

Signed,

some name”

Or how about this type of email:

“I have not good idea if I come next week. Too much deopendencies on work Wendsday and Toosday, andi have all days mainatanance last two days of

Month. Strduay morning may work, and it is high chance of Sunday – but only if weather cancell reservation incollege and I classes nest week.

Signed – some name”

 

Huh?

 

Ok, I work with foreign-born professionals and I do understand it is hard to write in English if you speak another language and just arrived. But these kinds of emails are not great to read.

 

Some quick and dirty rules:

 

Always re-read your emails before sending them

 

Did you hit the right tone, can you put in another please or thank you? The recipient can’t hear your voice so your email can sound downright rude.

 


Check your spelling and grammar.

 

If you aren’t good at them, learn! And in the meantime, have someone else read your emails before you send them.

 

Call

 

That black thing on your office desks still works [ hint: a phone] – call instead of emailing. Things can get settled faster and you can strike the right note. And you can explain what you need – in a nice, polite tone.

 

The American way of doing business may be seen as very direct, but being polite and considerate is still very much appreciated.

 

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Our Worst Critics Prefer to Stay


Monday, April 14th, 2008
Image by via Flickr

Stephen J. Dubner [co-author of Freakonomics] had a contest: Write a six-word motto for the U.S!

 

The winning motto was:

Our Worst Critics Prefer to Stay (194 votes)

The runners-up were:

Caution! Experiment in Progress Since 1776 (134)

The Most Gentle Empire So Far (64) votes

You Should See the Other Guy (38)

Just Like Canada, With Better Bacon (18)

 

The wining motto touched a nerve for me. I often talk with Europeans who come here to see what tips they can pick up about the American way of doing business and inevitably, they point out how superficial Americans are.

For example, they comment that the typical American greeting “hi, how are you?” with the answer, “fine, how are you?” is incredibly insincere, as no one is really interested in how the other is doing.

 

Duh! Of course not, that is not what this greeting is about. It is a “polite formula” and preferable to the rude greetings one often gets in many countries in Western Europe when entering a store.

I remember going to buy fresh rolls in a Munich bakery. I asked for Broetchen (the normal German word for rolls) and was immediately corrected by the Bavarian baker that “in Bavaria, we say Semmeln” [which is the Bavarian way of calling rolls]. So there, I stood corrected. I would have much preferred a simple, “Hi, how are you?”

 

“I want to scratch away that surface friendliness of the Americans and see what is really underneath” was a comment from one of the women visitors. When I asked her what would happen if she scratched away at the surface of a street cleaner in a major European capital (yes, the streets are often still cleaned by sweeping them by hand), she thought there would be more of a thought process in that person than in a “superficial” American.

 

However, in an interesting insight, she continued that the street cleaner was probably angry that he had to clean the street, that the state was not paying enough of his social benefits, that the weather was lousy and that he hated his job.

 

She then admitted that it was nicer to have a smiling greeter at a store entrance, that she enjoyed that people on the street in SF were so willing to help give directions and that her stay in the US was very agreeable.

 

There lies the dichotomy. On the one hand, maybe Europeans love to criticize us here about our “superficiality”; on the other hand, they see the positive attitudes, that being friendly at work makes for a better work atmosphere and they recognize that the US way of doing business definitely has its advantages. And many not only come here, but don’t go back home anymore.

 

Which leads me back to the winner of the motto: Our Worst Critics Prefer to Stay – makes sense, doesn’t it?

 

If you think that Indians, Chinese or others also find fault with certain American characteristics, please comment on them.

 

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Rush for H1-B Visas for 2008 – are there enough? We need these foreign professionals!


Thursday, April 3rd, 2008
Educational system of the United StatesImage from Wikipedia

The 2 tech greats Oracle (ORCL), Microsoft (MSFT) are trying to make Congress understand that they need to increase the amount of foreign skilled workers they let into the country under the H1-B Visa. [Source:http://www.siliconvalley.com/ci_8726242.htm]

 

Once more applications for the H1-B lottery are going out next Tuesday and last year, the quota was filled on the first day. Congress gives out only 65,000 visas every year; foreign professionals can stay up to 6 years. (1)

 

If you think that there are lots of Americans who can and should fill the jobs these foreign professionals will fill, guess again. Especially in the last years, our high school Math curriculum has not kept up with the higher educational standards that are developing overseas [and continue to develop in major Indian or Eastern European universities for example] and we need the Indians, Albanians, Russians and Bulgarians who just have better Math programs in their schools right now in oder to help keep our high tech companies running.

 

And before many protest, be aware that Indians and Chinese have founded many companies which employ thousands and contribute greatly to our economy. In fact the NVCA study which I quote in my book, They Made It!, confirmed that:- Immigrant-founded venture-backed public companies employ an estimated 220,000 people in the United States.

 

More facts:

 

• Over the past 15 years, immigrants have started 25 percent of U.S. public companies that were venture-backed, a high percentage of the most innovative companies in America.

• The current market capitalization of publicly traded immigrant-founded venture-backed companies in the United States exceeds $500 billion.

• 40 percent of U.S. publicly traded venture-backed companies operating in high-technology manufacturing today were started by immigrants.

 

It is evident that we need these highly trained and educated foreign workers to continue with their positive contributions to Silicon Valley and the greater US.

 

I hope Congress will wake up before foreign students and professionals all head to England and Canada [which many are doing now] because these countries are making it very attractive for them to come live, study and work. Without going through the long, tiresome visa process that the US has in place.

 

Footnote: Note that New York had a much higher number of H1-B visas granted – 21% versus 18.2% than California.

 

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Um, like, you know, kind of, stuff….speech for the boardroom?


Sunday, March 30th, 2008

Often, when I work with younger Asian clients, I notice that their English is full of “fillers” such as the ubiquitous “like” and also “you know”, and “stuff”. In fact, I attended a Stanford Continuing Studies class a while ago [where I also give classes] and a young woman from a major company in Silicon Valley [no, not Google] was introduced to speak about her work.

She seemed very comfortable addressing the class; however, when she began speaking what she wanted to say was hard to understand because it was surrounded by many “like, you know, and “kind of” fillers.

 

Being over 40 and having the eternal mother complex where I want to rush to the aid of all young women [and men], I almost went up to her to point out that this kind of speech was in all likelihood going to hold her back as she moved up into management.

 

And she was American born.

Now imagine foreigners coming to the US. They may have watched some TV overseas, but MTV certainly would have only reinforced the notion that using “like” was perfectly acceptable in the US – and it is, just not in the boardroom. Or have you ever heard Donald Trump say, “like, you’re fired”? Donald Trump & Melania enter the Oscar De LA Renta Fashion Show, New York

 

And these foreign professionals, when they work in companies here in the US, hear lots of “like” and such peppering the speech of their colleagues.

 

I am not at all passing judgment, I am just looking at reality that while it may be cute and “in” to use “like” after every second and third word – “like, I was going to like talk to my teacher, and like, she said, like, you are really like doing a good job”, this kind of speech is either reserved for “Valley Girl Talk” (look it up in Google ) or for high school and college students. (Trump image from Wikipedia)

 

One way to get rid of this habit, is to ask a friend to point out when you say “like” every time you do so or tape yourself when you talk on the phone. It is really just a habit and so much easier to get rid of than, say, smoking or drinking too much.

Work at it when you can, but just as no woman walks down the aisle [gets married] with a pacifier in her mouth, by the time you get to higher management, you will probably have outgrown saying “like” and “you know”.

 

Like, it’s only a matter of maturity and time.

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Gossip – An International or American phenomenon?


Tuesday, March 25th, 2008

Gossips in the Altstadt in Sindelfingen, Germany.Image from WikipediaGossip is probably the least effective form of communication. Do the French or Spaniards do more of it? Are Americans less likely to pass along “bad” rumors? Do Chinese gossip, are Japanese or Indians also involved in gossiping about their colleagues?

I don’t know who does it the most, but everyone seems to gossip at work. Joseph Conrad said, “Gossip is what no one claims to like—but everyone enjoys.”

 

A boss in a small company recently leaned over the desk of her young assistant and started filling him in on the details of various people working in the office. And what she said wasn’t very nice.

 

What do you say if your boss [or another colleague] tells you things that are either unsubstantiated or basically just mean? Do you smile and nod, do you put in your own opinion and add some details that you heard from someone else?

This was a question that one of my foreign-born clients asked me; she felt very awkward in social situations, which demanded that she react in some way or another to gossip – and probably in an approving way, at least when talking to her boss.

 

As a young (foreign or American born) professional it is not a good idea to help fan the rumor mill [to contribute to gossip already out there].

Even if it is true that Americans gossip, it is also true that in this culture (and I think more so in the Silicon Valley where many people know each other), speaking badly about others is frowned upon. America is basically a country where things are positive, solutions and optimism are preferred over rehashing old problems and looking for someone to blame or someone to malign.

 

I remember a German entrepreneur several years ago, who bad-mouthed so many people in this community that no one wanted to do business with him and avoided him when he appeared at events. He has since moved away.

 

Some points to consider:

Don’t spread gossip. It will come back to haunt you AND, you may be the next victim. I recently read about a company in the US, where if people gossip about someone, they have to go and tell that person to his/her face what they said. It turned out, for instance, that one women’s coming late and leaving early was because she had a different contract than the others. Not, that she worked less and didn’t do her share.

 

Another company’s president – somewhere in the US – created a policy that people who gossip in his company would be thrown out. And apparently, they dismissed several employees because they wouldn’t stop talking poorly about others behind their backs.

How refreshing to have a policy which protects employees from the negativity of others.

 

So what could the young assistant do when the boss starts in on the company gossip?

Smile, be pleasant, come back with comments such as: “Really, ok.” “hmm, I never noticed that, X was always very pleasant to me.”

It is unfortunately not easy to be obviously disapproving and say, “this really makes me uncomfortable when you gossip about others in front of me”.

But countering with harmless remarks, smiling, and just being quiet usually gives the other person a clue that you are not up to contributing to the news that is going around.

 

Please let me know what situations you have been in and how you got around them. If you have advice to offer, something that worked for you, we want to hear about it.

Please also write to me if you have the newspaper/magazine sources where the two stories appeared of the companies, which discourage gossip.

 

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Network outside of your comfort zone


Friday, March 14th, 2008
Oracle Corporation world HQImage from Wikipedia

Networking is a way of life for most Americans, it seems they start in Kindergarten and just keep on improving their networking skills.

 

For example, a friend of mine, Samba Murthy, gave some sage advice, urging Indian professionals to network among other groups.

He said, “The biggest problem with Indians is they tend to focus just on Indians and it takes an enormous kind of effort to get over this cultural handicap. The tendency is to flock together. You have to get out of your comfort zone. Because life is not just spice and curry, you know. There are other things, so keep an open mind”

 

And he is right. Many of us go to events where we know people, where we have a good time renewing friendships [which is a good thing], but where we fail to make new, meaningful business connections. This is certainly the case for those among us, who are born overseas and enjoy meeting with fellow countrymen/women.

 

However, how many of you [if you are from another culture] have braved your way into a Chinese networking event, for example, in the Silicon Valley? Or gone to see what the Hispanics or French were doing? It is originally daunting, but it pays off greatly over the years if you invest time in getting to know different people from different cultures and business areas.

 

There are many international groups here in SV (and I am sure overseas as well – think of university alumni groups) who are very welcoming and enjoy having professionals from other cultures visit and join them in their activities and events.

 

So:

• Get on email lists of the organizations whose focus you are interested in.

• Go regularly, every week, to meet people again and again. This is a good way to have significant contact, which will lead to something meaningful over time.

• Force yourself to stay until you have made contact with at least 5 people that evening. This is hard initially, if you don’t know anyone, but will pay off greatly.

• Volunteer to help with event organization and planning. Just because you are Indian or British, doesn’t mean you can’t volunteer at a German, French or Israeli organization. Help is accepted from everyone.

• Enjoy it. Networking should be fun and can give you a good opportunity to do something that initially benefits others, but will ultimate come back to enrich your life.

 

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Brazilian Vision of How Individuals and Companies Should Be Using Social Media [via SLIDESHARE]


Monday, August 10th, 2009
Brazilian states numered map.
Image via Wikipedia

This presentation on slideshare from , [muito bem feito] looks at what is so special about social media. Interesting to see how we and our social media participation are seen from other cultures’ view point. In fact they point out that companies still “don’t get it” and need to understand that social media is there for:

 

  • 1. PR
  • 2. Customer Service
  • 3. Loyalty Building
  • 4. Collaboration
  • 5. Networking
  • 6. Thought Leadership
  • C7. lient Acquisition

View more .

For companies or professional groups who have not woken up to the fact that social media – in some shape or form – are here to stay, this is a great presentation showing how to look at social media and its effects on business.

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Jack Welsh’s “Lebensweisheit” : The 10 Leadership Principles


Saturday, August 8th, 2009
Image by Getty Images via Daylife

I read an interesting, short article that Peter Isackson wrote for the Intercultural Insights Group, he brought up the simple yet profound leadership principles that Jack Welsh developed in his time as CEO at GE. Are they as relevant today as they were when he wrote them?

*1.* There is only one way ˆ the straight way. It sets the tone of the
organization.

*2.* Be open to the best of what everyone, everywhere, has to offer;
transfer learning across your organization.
*3.* Get the right people in the right jobs ˆ it is more important than
developing a strategy.
*4.* An informal atmosphere is a competitive advantage.
*5.* Make sure everybody counts and everybody knows they count.
*6.* Legitimate self-confidence is a winner ˆ the true test of
self-confidence is the courage to be open.
*7.* Business has to be fun ˆ celebrations energise an organisation.
*8.* Never underestimate the other guy.

*9.* Understand where real value is added and put your best people there.
*10.* Know when to meddle and when to let go ˆ this is pure instinct.

I think that #4 is a point that would be debatable in Europe and Asia – what do you think, is the business trend toward informality or do these societies still want the hierarchic distance?
And, the notion of having fun [#7] when working as a prerequisite to working creatively and energetically still has not penetrated the minds of the many of the older kinds of organizations, but I think that without fun, why would people want to do their best work for a company?

When I present to foreign companies, and I mention that in the US, having fun is often a goal, I frequently get dismissive looks and comments that this is not something serious and as such isn’t important. Too bad, for as long as the notion of fun is still considered frivolous, it won’t happen.

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Can GOOG-411/US Conquer Foreign Accents?


Saturday, January 3rd, 2009
Google in 1998
Image via Wikipedia

Can GOOG-411/US conquer foreign accents?

 

Imagine an Indian, Frenchman or Chinese looking to call a local US business number using GOOG-411. Needless to say, it can become a very frustrating.

If we think of a Chinese English speaker, who often doesn’t pronounce the consonants in the word or the endings, trying to get the number of, say, Whole Foods in Palo Alto, he/she would have a problem.

 

Palo Alto could sound like ‘Pao Au(t)o’ and Whole Foods would be ‘Ho Foo, Holl Fooooo’, or some variation and when I tried it this way, the voice on the phone told me to “go back”  and basically try again, every time.

 

GOOG-411 is a service from Google that lets you get business phone numbers through any phone – for free. However, with a few exceptions, it is the information service (which is probably free because it is training the application in understanding many different voices), which is geared toward people who speak US English.

 

As we all know not all English speakers sound the same. I think that Google still has a long way to go until they can fit their model to the way our multi-cultural group of people in Silicon Valley and around the globe speak English. Or maybe Google will develop a variation of its service according to the country and accent of the people it is trying to reach?

 

It did launch a service in Canada where: “according to Google engineers, the service has been tweaked to offer “Canadian English.” “We incorporated some ‘Canadianisms’ such as ‘eh,’ ‘Traw-na,’ ‘Cal-gry,’ and, of course, ‘aboot,’” a blog post said.

 

Apparently Google and Microsoft are spending millions to attract users whose native language is other than English, so Indian English is probably one of their targets.

Mr. Ram Prakash said in the NY Times that “ Western technology companies have misunderstood the linguistic landscape of India, where English is spoken proficiently by only about a tenth of the population and even many college-educated Indians prefer the contours of their native tongues for everyday speech.”

 

GOOG-411 will either have to test its service for many years to come capture all the voice, language and dialect variations or limit GOOG-411 to the mainly English-speaking people who sound American. In the meantime, we can all have fun with business names it does offer us when we don’t have the right US intonation – even the British are not exempt (see web site for examples). Your own examples?

 

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French Guru’s Advice – Jean-Louis Gassee’s “wise” words – en francais


Wednesday, May 21st, 2008

Many months ago I ended doing the rounds of the foreign-born executives I talked to over 14 months here in the Silicon Valley because the book [They Made It!] with their interviews finished.

 

Since I am having withdrawal symptoms and really miss getting new ideas talking to these incredible people, I have decided to take my iPod on the road, and do a series of short interviews with them as well as with younger executives who are on their way to making it as well.

 

jean louis gassee French Guru’s Advice Jean Louis Gassee’s “wise” words en francais

 

This morning [May 21], I asked Jean-Louis [see photo] 3 questions I was curious to hear his answers to:

 

  • Quel est le meilleur conseil que tu as recu?
  • Quels conseils donnerais-tu aux francais qui s’installeraient dans la Valley?
  • Est-ce que les pratiques de “leadership” sont differentes dans la Silicon Valley que dans le reste du pays?

 

His answers didn’t disappoint me. I always enjoy the comments he comes up with on the fly and his French word choices are wonderful to listen to. a more complete interview where he gives answers to his early beginnings as well as to the development of his career [Apple Europe, Apple + Skully] in Silicon Valley are in the book’s chapter devoted to VCs.

 

Those of you who speak French will enjoy listening to this exchange.

 

 

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